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Cash flow

Finances4 min read

Cash flow shows when client invoices and approved supplier costs fall due over the next eight weeks. Use it for planning. It is not a bank reconciliation.

When to use this​

Use this when you want a forward view of receipts and payments across jobs.

Do not use it as the bank or statutory accounts. See Xero. Cost on Job Costs is not cash.

Before you start​

  • Invoices have due dates. See Invoices.
  • Supplier costs are approved with due or issue dates. See Payables.
  • You can read workspace Finances.

Open Cash flow

Workspace Finances → Cash flow. Tiles: Due in (8 weeks), Paying out (8 weeks), Net position.

Read the chart

Legend: Client payments due, Supplier payments due, Net. The chart uses invoice due dates, expense due dates (or issue dates), and purchase order required-by dates.

Fix dates and gaps

Not yet scheduled lists open invoices, bills, and committed orders without a due date; those are excluded from the weekly chart. If outflows sit ahead of invoices, issue or chase invoices, or delay a payment run.

What done looks like​

  • You can see expected in and out for eight weeks.
  • You know which missing due dates are hiding from the chart.
  • You have not treated the net figure as cash in the bank.

Common mistakes​

  • Comparing this chart to Job Costs as if they were the same.
  • Leaving invoices in draft, then wondering why nothing is due in.
  • Assuming the eight-week window is a custom month or quarter picker. It is fixed.