Timesheets

Jobs & field5 min read

Timesheets lets workers log hours against jobs for the current week, submit for approval, and gives approvers a team view. When calendar suggestions are enabled, tasks, events, snags, and RFIs from your schedule appear as draft entries you can review and add.

Enable timesheets

An admin turns the module on under Settings → Workspace settings → Features → Timesheets. That shows Timesheets in the sidebar and adds a timesheet tile to My Work on mobile.

Fine-tune defaults under Settings → Timesheets — calendar suggestions, how much detail each line needs, default hours for all-day items, daily hour warnings, internal/overhead job mapping, and the internal labour rate used on job cost reports.

My timesheet

Open Timesheets from the sidebar. You see the current week in a grid: jobs down the left, days across the top.

Add time in any of these ways:

• Click a cell in the grid to open the entry sheet
• Use the quick entry bar above the grid (desktop)
• Tap Add time on the day view (mobile)
• Review Suggestions for this week when calendar items are waiting to be logged

Changes autosave while you work. When the week is ready, choose Submit for approval. After submission the sheet is read-only until it is approved or returned to draft.

If your approver requests changes, Unsubmit (when available) returns the timesheet to draft so you can edit and submit again.

Calendar suggestions

When enabled, SiteHut suggests hours from calendar items assigned to you — tasks, events, snags, and RFIs that fall in the current week.

• The suggestions panel lists items you have not logged yet
• Use Add on one item, Review selected for several, or Review today for the current day
• Once every suggestion is logged, the panel hides until new calendar items appear

Suggested hours respect all-day defaults and timed overlaps. Only items on jobs you can write time to are included.

Entry detail levels

Workspace settings control how much breakdown each line needs:

• Job totals only — hours per job per day
• Optional task/source breakdown — link a task, snag, RFI, or event when helpful
• Require task or calendar source — every line must pick a work item

Mark lines Billable or Non-billable when your workspace uses that for invoicing and recharges.

Team view & approvals

Users with approve permission on timesheets can open Team view to review submitted weeks for their team.

Approvers can also action timesheets from the Approvals queue alongside expenses and other items. Approved hours can feed job cost and planned vs actual reporting when labour rates are configured.

1

Worker logs the week

Fill the grid or add from suggestions, then Submit for approval.

2

Approver reviews

Open Timesheets → Team view or the Approvals queue. Approve or request changes.

3

Hours are final

Approved time is locked for editing and can be valued on reports using your workspace labour rate settings.

Tip

Star the jobs you use most so they appear first in job pickers. Pair timesheets with Tasks and My Work so calendar items you are assigned to surface as suggestions automatically.