Site diary
Site diary is the daily record on Job → Construction: date, weather, staff on site, work done, and photos. Use it for the team, the client summary, and later disputes.
Job → Construction → Site diary entry with photos
mobile
When to use this
Use the diary for what happened on that date on that plot.
Use Snagging for defects that need an owner. Use Activity for conversation. Use My Work to log the same diary from a phone.
Before you start
- You can write site diary on the plot or standalone job (not on the development container).
- On a phone, add SiteHut to the home screen if the browser offers it.
Construction tab
| View | Purpose |
|---|---|
| Site diary | Daily logs and photos (this guide) |
| Snags | Defect register |
| RFIs | Requests for information |
| Order requests | Ask the office to buy (procurement module) |
| Resources ordered | What has already been placed |
Open today's diary
Open the plot → Construction → Site diary, or use Site diary on My Work.
Fill the day
Set Date, Weather (lookup from the site or your location when online), and Staff on site.
Always fill Work Progress. Add Client Update Summary when the client should see a clean version. Private Internal Notes stay off that summary.
Attach photos. Offline, they save on the device and upload later.
Site diary: date, weather, work progress, photos
mobile
Save
Save the entry. If you are offline, it sits in the My Work sync queue until signal returns.
What done looks like
- There is an entry for the date, on the correct plot.
- Photos are on the entry (and listed under Files with origin Site Diary).
- Someone reading it next week can see what was done without a WhatsApp scroll.
Common mistakes
- Logging the day against the development, or the wrong plot.
- Photos only in camera roll, never on the diary.
- Using the diary as the variation register. Raise a variation when cost or time moved. The diary can prefill from an impact snapshot.
Extra notes, impact snapshot, and retract
Optional blocks on an entry: Issues or Delays, Deliveries, Visitors, Safety Observations, Equipment on Site. Equipment can copy forward from the previous day. Turn a block on only when you have something to say.
Impact snapshot (delay days, cost impact, responsible party) is there so a variation can prefill. It is not the approved change.
Retract entry removes a diary row you posted in error. Use it for mistakes, not to tidy a dispute after the fact.