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Cash flow

Finances4 min read

Cash flow shows when client invoices and approved supplier costs fall due over the next eight weeks. Use it for planning. It is not a bank reconciliation.

When to use this​

Use this when you want a forward view of receipts and payments across jobs.

Do not use it as the bank or statutory accounts. See Xero if you sync there. Cost on Job Costs is not cash.

Before you start​

  • Invoices have due dates. See Invoices.
  • Supplier costs are approved with due or issue dates. See Payables.
  • You can read workspace Finances.

Open Cash flow

Workspace Finances → Cash flow. Tiles: Due in (8 weeks), Paying out (8 weeks), Net position.

Read the chart

Legend: Client payments due, Supplier payments due, Net. The chart uses invoice due dates, expense due dates (or issue dates), and purchase order required-by dates.

Fix dates and gaps

Not yet scheduled lists open invoices, bills, and committed orders without a due date; those are excluded from the weekly chart. If outflows sit ahead of invoices, issue or chase invoices, or delay a payment run.

What done looks like​

  • You can see expected in and out for eight weeks.
  • You know which missing due dates are hiding from the chart.
  • You have not treated the net figure as cash in the bank.

Common mistakes​

  • Comparing this chart to Job Costs as if they were the same.
  • Leaving invoices in draft, then wondering why nothing is due in.
  • Assuming the eight-week window is a custom month or quarter picker. It is fixed.