Partner compliance (UK)
For UK workspaces, SiteHut tracks subcontractor compliance documents on each Partner in the Directory: public liability (PL), employers liability (EL), and CIS verification. Upload PDFs or images, set insurance expiry dates, and see status at a glance.
What you can track
| Document | Required fields | Status |
|---|---|---|
| Public liability (PL) | File + expiry date | Valid, expiring soon (30 days), expired, or missing |
| Employers liability (EL) | File + expiry date | Valid, expiring soon, expired, or missing |
| CIS verification | File only | On file or missing |
CIS-registered partners without verification or a UTR/VAT number appear in the workspace compliance summary.
Project-level CIS settings remain under Details → UK Compliance on each job. The structured verification recorded here controls the rate snapshotted when a CIS payment is recorded.
Structured HMRC verification
Set your contractor UTR, PAYE employer reference and Accounts Office reference under Workspace settings → Workflows → UK CIS contractor workflow. On a CIS partner, record the HMRC verification reference and resulting gross (0%), standard (20%) or unmatched/higher (30%) status.
Payments are blocked when contractor identity is incomplete or a CIS partner has no structured verification. At payment time, enter the gross amount and supported materials excluding VAT. SiteHut snapshots the verification, rate, deduction and 6th–5th tax month so later edits cannot rewrite history.
Use Finances → CIS to reconcile and lock a month, complete the employment-status and verification declarations, record a nil return, and download accountant CSV or XML preparation data. Payment-and-deduction PDFs can be downloaded or emailed and repeat issues are marked as duplicates.
Phase 4A prepares the records; it does not transmit the return to HMRC. Direct verification/submission is Phase 4B.
Open compliance on a partner
- Go to Directory → Partners.
- Open a trade partner (subcontractor or supplier).
- Open the Compliance tab.
- For PL or EL, set the expiry date, then Upload.
- For CIS verification, upload HMRC registration evidence. UTR/VAT and CIS-registered come from the partner record (edit partner or save in the Compliance tab).
Replace or remove documents anytime. The latest upload for each type is the current record.
Workspace summary
On the Partners list (UK workspaces), a toolbar chip shows how many subs need attention — missing or expiring insurance, or missing CIS/UTR for CIS-registered vendors. Click it to open the first partner that needs action.
Expiry reminders (staff)
Configure reminders under Settings → Workspace settings → Workflows → Partner compliance — day offsets, expired notifications, and optional staff email work the same as for US workspaces (see the US partner compliance guide).
A daily job sends in-app alerts when PL or EL policies hit your configured schedule. Click through from the notification bell to open the partner's Compliance tab.
Request documents from subcontractors
Use Request document on the Compliance tab to email PL, EL, or CIS verification requests. The partner must have an email on file.
Compliance gates (optional)
Admins can enable Warn or Block when recording expense payments or linking partners to jobs. See Workflows → Partner compliance in workspace settings.